Compressing large files for emailing

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Start Guides Contact us About Us. When you exceed the storage quota, you could be blocked from receiving additional messages. Attachment bloat When a file is attached to message, it has to be encoded. The encoding process causes attached files to become 1.

For example, if you send a 5 MB file attachment, the attachment is sent as 6. There are several ways to share large files and collaborate with other people without sending attachments. For more information, see Save a file to a SharePoint library. SharePoint libraries can be accessed directly in Outlook.

If your organization uses SharePoint Server and provides you with a My Site , you can upload your files to your My Site Shared Documents library, and then include a link to the file in your message. OneDrive OneDrive is a free Microsoft service that provides password-protected online file storage making it possible to save, access, and share files online with friends or co-workers, from nearly anywhere.

You can save Microsoft Office documents directly to OneDrive. For more information see, Introduction to OneDrive. Shared network locations Save files in a folder that your recipients can also access. You can then send recipients a message containing a link to the shared location.

On the Insert tab, in the Links group, click Hyperlink. If the shared location path or file name contains spaces, see Add links containing spaces to an e-mail message.

Photo sharing sites If you are sending pictures to someone, consider resizing those pictures before you send them. See Reduce the size of pictures and attachments. With modern digital cameras, each picture can be 3 MB or more when you transfer them from your camera. Video sharing sites Even a short video file can be very large. Consider sharing video clips using one of the methods described in this article or to a video sharing website. Security Note: When you attach a file to a message, you determine the intended recipient.

If you upload a file to a shared location or service, make sure that you understand the privacy and security settings of that site, including who has access to your file. Once the file has been created, you can email the compressed document using your preferred email application. Check our help guide for more info. Login Blog Status Support. Email large files using TitanFile If security and efficiency are both important to you, TitanFile offers the perfect solution to helping you email large files securely!

Upload and email files with Google Drive Google Drive is a cloud storage service offered by Google that enables you to upload large files to the cloud and share them by email. You should see something like this: Simply drag and drop the large file into Google Drive, right-click the file and click share. Compress large files before emailing them If your files are slightly larger than the 20 — 25 megabyte email limit, you may be able to get away with compressing your files before you send them.

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