Gtd implementation guide pdf rapidshare

My brain can no longer keep track of everything, so I need an external system I can rely on. Maybe this blogpost helps or inspires others and I might even find ways to improve my own system by trying to explain it in this blogpost. I highly recommend his book and there is a ton of information available on the internet.

There is a huge GTD community out there. There are excellent guides out there but everyone needs to find a personal way of working and system. Important work stuff pop up in my head in personal time and vice versa. I want an easy way to capture it all. Most work-related stuff and a lot of personal stuff is coming in via e-mail anyway and there are simple ways to capture random stuff using email.

I also capture stuff online using Braintoss, and I can quickly snap pictures of physical items. So, I quickly capture it in Braintoss. Braintoss automatically sends everything to my email Inbox. Our brain works in curious ways and random stuff that needs to be done at some specific time or location pops up in the most inconvenient times and places.

Braintoss allows me to capture the chaos. With an easy system in place to capture everything in my Inbox, we now need to set up a routine to frequently go through all the items in the inbox. At set times or whenever I feel like it, I open my Inbox and go through all the stuff in there.

I then decide what to do with it. The GTD system provides a great workflow for doing this:. In other words, is it actionable? If the answer is no, I basically decide if I want to trash it or file reference it. I use Evernote as my digital personal archive.

I store all my important personal stuff there. The indexing is great and you can even search text in PDFs. The Scannable app allows me to easily scan snail mail using my iPhone and the macOS integration allows me to easily archive digital stuff into Evernote. The time it takes to plan it is probably longer. This means I capture all my stuff in Outlook but all my actionable items go into To-Do, which is much better equipped to handle tasks than Outlook is.

This way of working also ensures my e-mail inbox is almost always empty or near empty, which is a really big plus and stress relief now I set up Getting Things Done GTD in Outlook and To-Do. We now have a system that allows me to quickly capture everything in my Inbox, I can archive important personal stuff in Evernote and important work stuff in Office at ITQ. Now, do yourself a favor and try to be clear and concise when describing a task.

Force yourself to start the task with a verb. That helps. I created the following folders and lists:. If I left John a voicemail message for example to call me back, I want to make sure to keep track of it.

Hashtags allow you to easily search through all your actions:. The term project is a bit ambiguous in GTD. It simply means something needs 2 actions or more. So, work projects go onto the work projects list and personal projects on the personal project list. My setup relies heavily on lists in To-Do. The next-actions folder is probably the most important and holds my most frequently used lists. Certain actions can only be completed at a specific time or location. Most personal stuff can, and of course should, only be done at home.

So, most of my actions go into the Anywhere list. The Calls list contains all the people I need to call, obviously. This is a handy list before jumping in the car! Remember to be explicit about who you should call about what topic. You can get really creative with these next-action lists. A fair deal of my time is consumed by recurring meetings. I also have a number of different team meetings. I created lists for all of them so I can easily capture agenda items or topics to discuss.

During the weeks in between meetings, several topics can come up which I need to discuss with John during our The same goes for team meetings. Yes, it even reminds me to pack underwear and socks. It is often created around a single concept, drawn as an image in the center of a blank page, to which associated representations of ideas such as images, words and parts of words are added.

Source: Wikipedia. In layman terms, a mind map is a system that transforms your thoughts and ideas into physical form. You might have a series of ideas that you have partially organized in your mind. They make sense to you when you think about them, but it becomes difficult when it time to write it down in a traditional list or document. Mind maps makes it easier for you to handle your projects better. Some tools that you can use:. There are several tools that you would fine online that you can use for digital mapping, but personally I believe that the FreeMind tool is really the shit.

Just looking at the name alone gives you a good idea of what the app is all about. The awesome thing about the app is that it is available in all platforms and operating systems under the sun. In addition to it being open source, it uses minimal memory and disk space making it light and quick. In case you prefer to use online tools rather that local files that you can find in your computer, you can check out MindMeister.

It would also provide you with everything that you would need for mind mapping. It also has cool features that allows you to add attachments, images, PDFs and other files.

These features comes with a price though. Your next task list is one where you spend most of your time during GTD implementation. While you are working on a task, you would also be thinking about three other things:. To handle all these lists properly, you would need a tool that would be easily accessible and can work in every operating system or platform. In this section, the Remember The Milk tool would come in handy. We have already seen the features of RTM before. It comes in very handy when working with these kinds of lists.

You would be more effective when you minimize the tools you use for GTD. Google calendar is simply the best calendar tool available. For your resource file to be efficient, it has to be properly organized and accessible from any computer. Dropbox allows you to synchronize your data across the devices that you use.

Dropbox is the perfect tool to serve as your GTD Reference file base. Not only does it allow you to synchronize your data across all your devices, it also serves as an online backup. You never have to fear that your files might get missing or your hard drive might malfunction. It comes in both free and paid plan. For the free plan, you would get up 2GB worth of disk space.

You can add more space if you invite others to join the service. He had 35 professions before he was What did he quit? School, drugs, his home and his first marriage.

David Allen continued to work on different jobs, from landscaper, mopped salesman while he continued to follow the teachings of MSIA. The founder of the movement John-Roger started a series of personal growth seminars which Allen eventually became a Trainer. Starting off might seem like a lot of work. The most important thing is the first step. Start by clearing your desk first. Next, you put all your files into one single folder and all your emails into one folder.

When you see all the files and emails in one place instead of all other the place, you would feel less stressed and overwhelmed. When you start out making your lists, I am sure that they would be thousands of tools that would tickle your fancy. It is advisable that you minimize it to just one or two tools to avoid confusion. It would be fun to play with all the fancy tools around, but in the long run you would end up confusing yourself.

Instead of improving organization and performance, you would be doing the opposite. When it comes to tasks, there are only three options. You can either chose to do it, defer it for a later date or delegate it to another individual. You should not give room for procrastination. We delegate tasks to others because we want to complete our tasks and reach our goals as quickly as possible. The problem with human nature is that they can disappoint you. You should have a waiting list so that you can be top of everything that you want someone to do.

Just make a list with the initials of the delegates, the date you delegated the task and the tasks you gave them to do. That way you would know how to follow them up and know when the task has been completed. David Allen suggests that you use of an A-Z filling systems for physical copies.

The reason why electronic tools are the easiest to is because of search feature. You would be able to find anything that you are looking for under minutes. You wonder why I just mentioned a few tools for all the kind of tasks you can perform, because minimalism is better than maximalism. You would confuse yourself if you keep trying out different tools. The truth is that when you know the principle, you can just apply it to the tools you already have and start getting things done.

You should also establish a filling system for your emails also. You can also follow the Do it, Defer it, Delegate it system. There is also an additional feature also called Delete it. You would be true to your GTD implementation system if you allocate a particular time in the day to go through your emails. You would be able to do, defer, delegate and delete emails much more efficiently during these periods.

If you spend all of your time checking your phone for emails, you would be constantly distracted and end up not doing anything useful. This is the area where most of us are lacking. You should spend ample amount of time at the end of the week to make reviews of your performance.

You would be able to have a better grasp on the areas you would have to improve and where you would have to eliminate completely. Looking at this image above might seem a little bit confusing and intimidating, but I would walk you through the basic idea in a step-by-step process.

From the moment you wake up in the morning, there are several data and information you would have to deal with. Ranging from the choice of breakfast, errands you would have to run, meetings you have to attend, Emails etc.

All these information are in constant need of your attention and if not dealt with can become overwhelming. Depending on whether an information is actionable or not would further lead to either one of the following directions:.

Surprisingly enough, a lot of information that we keep on storing and hanging on to actually belongs in the trash. We suffer from a condition I call digital hoarding. We keep on piling data while fully aware that we would never need any of those stuffs again. You should be scared to delete data that you know you would not need again. This is the section where you put the information that you want to review at a later date. You can place this information in a reference file that you can easily access when you need them.

The next action would be to ask yourself how handling the information would take you. Any activity that you cannot handle in one step is not just an action but a project. A project would need substantial planning.